Doni Zhang — Engineering & AI

一、邮件基础结构 | Email Structure

收件人— To; recipient —/tu/; /rɪˈsɪpiənt/

抄送— CC (carbon copy) —/ˈsi ˈsi/

密送— BCC (blind carbon copy) —/ˈbi ˈsi ˈsi/

主题— subject; subject line —/ˈsʌbdʒɪkt/; /ˈsʌbdʒɪkt laɪn/

称呼— salutation —/ˌsæljəˈteɪʃən/

正文— body —/ˈbɑdi/

结束语— closing —/ˈkloʊzɪŋ/

签名— signature —/ˈsɪgnətʃər/

附件— attachment —/əˈtætʃmənt/

转发— forward —/ˈfɔrwərd/

回复— reply —/rɪˈplaɪ/

全部回复— reply all —/rɪˈplaɪ ɔl/

二、常用称呼与结束语 | Salutations & Closings

尊敬的— Dear —/dɪr/

你好— Hi; Hello —/haɪ/; /hɛˈloʊ/

致相关人士— To whom it may concern —/tu hum ɪt meɪ kənˈsɜrn/

大家好— Dear all; Hi everyone —/dɪr ɔl/; /haɪ ˈɛvriˌwʌn/

顺祝商祺— Best regards —/bɛst rɪˈgɑrdz/

此致敬礼— Sincerely —/sɪnˈsɪrli/

敬上— Yours faithfully —/jʊrz ˈfeɪθfəli/

谢谢— Thanks; Thank you —/θæŋks/; /θæŋk ju/

期待回复— I look forward to hearing from you —/aɪ lʊk ˈfɔrwərd tu ˈhɪrɪŋ frʌm ju/

如需协助请告知— Please let me know if you need any assistance —/pliz lɛt mi noʊ ɪf ju nid ˈɛni əˈsɪstəns/

三、邮件常用句型 | Common Email Phrases

我写此邮件是为了— I am writing to... —/aɪ æm ˈraɪtɪŋ tu/

随附请查收— Please find attached —/pliz faɪnd əˈtætʃt/

请参阅附件— Please refer to the attached file —/pliz rɪˈfɜr tu ði əˈtætʃt faɪl/

关于此事— With regard to this matter; Regarding —/wɪð rɪˈgɑrd tu ðɪs ˈmætər/; /rɪˈgɑrdɪŋ/

提醒您— This is to remind you —/ðɪs ɪz tu rɪˈmaɪnd ju/

截止日期— deadline —/ˈdɛdˌlaɪn/

请尽快回复— Please respond at your earliest convenience —/pliz rɪˈspɑnd æt jʊr ˈɜrliɪst kənˈvinjəns/

如有任何问题— Should you have any questions —/ʃʊd ju hæv ˈɛni ˈkwɛstʃənz/

已抄送— I have copied (CC'd) —/aɪ hæv ˈkɑpid/

确认收到— Please acknowledge receipt —/pliz ækˈnɑlɪdʒ rɪˈsit/

跟进— follow up —/ˈfɑloʊ ʌp/

敬请知悉— For your information (FYI) —/fɔr jʊr ˌɪnfərˈmeɪʃən/

四、工程邮件常见场景 | Common Engineering Email Scenarios

图纸提交— drawing submission —/ˈdrɔɪŋ səbˈmɪʃən/

变更请求— change request —/tʃeɪndʒ rɪˈkwɛst/

技术澄清— technical clarification —/ˈtɛknɪkəl ˌklærɪfɪˈkeɪʃən/

审批请求— approval request —/əˈpruvəl rɪˈkwɛst/

会议纪要— meeting minutes —/ˈmitɪŋ ˈmɪnɪts/

进度报告— progress report —/ˈprɑgrɛs rɪˈpɔrt/

问题升级— escalation —/ˌɛskəˈleɪʃən/

现场通知— site notification —/saɪt ˌnoʊtɪfɪˈkeɪʃən/

安全警告— safety alert —/ˈseɪfti əˈlɜrt/

违约通知— notice of default —/ˈnoʊtɪs əv dɪˈfɔlt/

催交— chaser; reminder —/ˈtʃeɪsər/; /rɪˈmaɪndər/

致谢— thank-you note —/θæŋk ju noʊt/

五、邮件礼仪与注意 | Email Etiquette & Tips

简明扼要— concise and to the point —/kənˈsaɪs ænd tu ðə pɔɪnt/

语气得体— appropriate tone —/əˈproʊpriɪt toʊn/

避免全部回复— avoid reply all —/əˈvɔɪd rɪˈplaɪ ɔl/

校对— proofread —/ˈprufˌrid/

拼写检查— spell check —/spɛl tʃɛk/

及时回复— timely response —/ˈtaɪmli rɪˈspɑns/

格式一致— consistent formatting —/kənˈsɪstənt ˈfɔrmætɪŋ/

邮件线程— email thread —/ˈimeɪl θrɛd/

邮件归档— email archiving —/ˈimeɪl ˈɑrˌkaɪvɪŋ/

保密声明— confidentiality notice —/ˌkɑnfɪˌdɛnʃiˈæləti ˈnoʊtɪs/

免责声明— disclaimer —/dɪsˈkleɪmər/

不在办公室— out of office (OOO) —/aʊt əv ˈɔfɪs/

Characters: 中国工程师 (Engineer E) / 业主代表 (Client C) — 邮件往来 · Characters: 项目经理 (Project Manager PM) / 分包商经理 (Subcontractor SC)

E writes

Dear Mr. Fernandez, Please find attached the revised structural drawings for the substation building, incorporating the changes discussed at last week's coordination meeting. The key revisions are highlighted in cloud bubbles on sheets S-201 through S-208. Could you please review and provide your approval by Friday, 6 June? Should you have any comments, I am available for a call at your convenience. Best regards, Zhang Wei

尊敬的Fernandez先生，随附变电站建筑结构修改图，已纳入上周协调会讨论的变更。主要修改在S-201至S-208图上以云线圈出。请您审阅并于6月6日周五前批复。如有意见，我可随时电话沟通。此致敬礼，张伟

C replies

Dear Mr. Zhang, Thank you for the prompt submission. I have reviewed sheets S-201 through S-208 and have the following comments: 1. S-203: The beam size at gridline D-4 appears undersized for the equipment load. Please re-check the calculation. 2. S-206: The foundation bolt layout for the transformer does not match the vendor drawing Rev.3. The remaining sheets are approved. Please resubmit S-203 and S-206 with the corrections by Wednesday, 4 June. For efficiency, let's schedule a 15-minute call tomorrow at 10 AM to discuss. Regards, Carlos Fernandez

张先生您好，感谢及时提交。已审阅S-201至S-208，意见如下：1. S-203： D-4轴梁截面对于设备荷载似偏小，请复核计算。2. S-206：变压器地脚螺栓布置与厂家图Rev.3不一致。其余图纸已批准。请于6月4日周三前修改S-203和 S-206重新提交。为高效起见，明天上午10点安排15分钟电话沟通。顺颂商祺， Carlos Fernandez

PM writes

Subject: URGENT — Boiler Package Installation Behind Schedule Dear Mr. Torres, This is to bring to your attention that the boiler package installation is now 12 days behind the approved baseline schedule. As of today, only 65% of the structural steel has been erected versus the planned 85%. This delay is now impacting the subsequent piping and insulation activities on the critical path. Per our contract Clause 8.3, please submit a recovery plan within 3 working days detailing how you intend to regain the lost schedule within the next 30 days. This must include additional resources, extended shifts, or revised work sequencing as applicable. I am copying our Contracts Manager on this email. Failure to submit a satisfactory recovery plan may result in a formal notice of default. I am available to discuss this at your earliest convenience. Regards, Li Ming, Project Manager

主题：紧急—锅炉包安装进度滞后。Torres先生，提请您注意锅炉包安装已落后批准基准计划12天。截至今日，钢结构仅完成65%，远低于计划的85%。该延误已影响关键路径上的后续管道和保温作业。根据合同第8.3条，请在3个工作日内提交赶工计划，说明如何在30天内追回工期。须包括增加资源、延长工时或调整工序等措施。本邮件抄送合同经理。未能提交合格赶工计划可能导致正式违约通知。可随时沟通。此致，李明，项目经理

SC replies

Dear Mr. Li, I acknowledge the delay and take full responsibility. We have already mobilized an additional 12 steel erectors from our other project, arriving Monday. Enclosed is our preliminary recovery plan for your review. The final version with detailed resource histograms will be submitted by Tuesday COB. I request a meeting on Wednesday to walk through the plan together. Thank you for your patience. Regards, Miguel Torres

李先生您好，我确认延误并承担全部责任。已从其他项目增调12名钢结构安装工，周一到场。附初版赶工计划供审阅。含详细资源直方图的最终版将于周二下班前提交。请求周三开会一起过计划。感谢您的耐心。此致，Miguel Torres

一、邮件基础结构 | Email Structure

收件人— To; recipient —/tu/; /rɪˈsɪpiənt/

抄送— CC (carbon copy) —/ˈsi ˈsi/

密送— BCC (blind carbon copy) —/ˈbi ˈsi ˈsi/

主题— subject; subject line —/ˈsʌbdʒɪkt/; /ˈsʌbdʒɪkt laɪn/

称呼— salutation —/ˌsæljəˈteɪʃən/

正文— body —/ˈbɑdi/

结束语— closing —/ˈkloʊzɪŋ/

签名— signature —/ˈsɪgnətʃər/

附件— attachment —/əˈtætʃmənt/

转发— forward —/ˈfɔrwərd/

回复— reply —/rɪˈplaɪ/

全部回复— reply all —/rɪˈplaɪ ɔl/

二、常用称呼与结束语 | Salutations & Closings

尊敬的— Dear —/dɪr/

你好— Hi; Hello —/haɪ/; /hɛˈloʊ/

致相关人士— To whom it may concern —/tu hum ɪt meɪ kənˈsɜrn/

大家好— Dear all; Hi everyone —/dɪr ɔl/; /haɪ ˈɛvriˌwʌn/

顺祝商祺— Best regards —/bɛst rɪˈgɑrdz/

此致敬礼— Sincerely —/sɪnˈsɪrli/

敬上— Yours faithfully —/jʊrz ˈfeɪθfəli/

谢谢— Thanks; Thank you —/θæŋks/; /θæŋk ju/

期待回复— I look forward to hearing from you —/aɪ lʊk ˈfɔrwərd tu ˈhɪrɪŋ frʌm ju/

如需协助请告知— Please let me know if you need any assistance —/pliz lɛt mi noʊ ɪf ju nid ˈɛni əˈsɪstəns/

三、邮件常用句型 | Common Email Phrases

我写此邮件是为了— I am writing to... —/aɪ æm ˈraɪtɪŋ tu/

随附请查收— Please find attached —/pliz faɪnd əˈtætʃt/

请参阅附件— Please refer to the attached file —/pliz rɪˈfɜr tu ði əˈtætʃt faɪl/

关于此事— With regard to this matter; Regarding —/wɪð rɪˈgɑrd tu ðɪs ˈmætər/; /rɪˈgɑrdɪŋ/

提醒您— This is to remind you —/ðɪs ɪz tu rɪˈmaɪnd ju/

截止日期— deadline —/ˈdɛdˌlaɪn/

请尽快回复— Please respond at your earliest convenience —/pliz rɪˈspɑnd æt jʊr ˈɜrliɪst kənˈvinjəns/

如有任何问题— Should you have any questions —/ʃʊd ju hæv ˈɛni ˈkwɛstʃənz/

已抄送— I have copied (CC'd) —/aɪ hæv ˈkɑpid/

确认收到— Please acknowledge receipt —/pliz ækˈnɑlɪdʒ rɪˈsit/

跟进— follow up —/ˈfɑloʊ ʌp/

敬请知悉— For your information (FYI) —/fɔr jʊr ˌɪnfərˈmeɪʃən/

四、工程邮件常见场景 | Common Engineering Email Scenarios

图纸提交— drawing submission —/ˈdrɔɪŋ səbˈmɪʃən/

变更请求— change request —/tʃeɪndʒ rɪˈkwɛst/

技术澄清— technical clarification —/ˈtɛknɪkəl ˌklærɪfɪˈkeɪʃən/

审批请求— approval request —/əˈpruvəl rɪˈkwɛst/

会议纪要— meeting minutes —/ˈmitɪŋ ˈmɪnɪts/

进度报告— progress report —/ˈprɑgrɛs rɪˈpɔrt/

问题升级— escalation —/ˌɛskəˈleɪʃən/

现场通知— site notification —/saɪt ˌnoʊtɪfɪˈkeɪʃən/

安全警告— safety alert —/ˈseɪfti əˈlɜrt/

违约通知— notice of default —/ˈnoʊtɪs əv dɪˈfɔlt/

催交— chaser; reminder —/ˈtʃeɪsər/; /rɪˈmaɪndər/

致谢— thank-you note —/θæŋk ju noʊt/

五、邮件礼仪与注意 | Email Etiquette & Tips

简明扼要— concise and to the point —/kənˈsaɪs ænd tu ðə pɔɪnt/

语气得体— appropriate tone —/əˈproʊpriɪt toʊn/

避免全部回复— avoid reply all —/əˈvɔɪd rɪˈplaɪ ɔl/

校对— proofread —/ˈprufˌrid/

拼写检查— spell check —/spɛl tʃɛk/

及时回复— timely response —/ˈtaɪmli rɪˈspɑns/

格式一致— consistent formatting —/kənˈsɪstənt ˈfɔrmætɪŋ/

邮件线程— email thread —/ˈimeɪl θrɛd/

邮件归档— email archiving —/ˈimeɪl ˈɑrˌkaɪvɪŋ/

保密声明— confidentiality notice —/ˌkɑnfɪˌdɛnʃiˈæləti ˈnoʊtɪs/

免责声明— disclaimer —/dɪsˈkleɪmər/

不在办公室— out of office (OOO) —/aʊt əv ˈɔfɪs/

Characters: 中国工程师 (Engineer E) / 业主代表 (Client C) — 邮件往来 · Characters: 项目经理 (Project Manager PM) / 分包商经理 (Subcontractor SC)

E writes

C replies

PM writes

SC replies

工程邮件写作

一、邮件基础结构 | Email Structure

二、常用称呼与结束语 | Salutations & Closings

三、邮件常用句型 | Common Email Phrases

四、工程邮件常见场景 | Common Engineering Email Scenarios

五、邮件礼仪与注意 | Email Etiquette & Tips

工程邮件写作

一、邮件基础结构 | Email Structure

二、常用称呼与结束语 | Salutations & Closings

三、邮件常用句型 | Common Email Phrases

四、工程邮件常见场景 | Common Engineering Email Scenarios

五、邮件礼仪与注意 | Email Etiquette & Tips